JOHN FLANAGAN MEMORIAL HOME ASSOCIATION
RENTAL HALL AND PROPERTY
September 18, 2010 of 4 Initials _______ 1
JOHN FLANAGAN MEMORIAL HOME ASSOCIATION
P O Box 130878
The Woodlands, TX 77393-0878
Phone # (281) 292-4275
RENTAL CONTRACT
This CONTRACT is entered into by the undersigned (hereinafter "Lessee") and the John Flanagan Memorial Home Association (hereinafter "Lessor") for the rental of the Knights of Columbus, Council 6557’s reception hall (hereinafter "Hall") and the pavilions, gazebo and grounds (hereinafter "Grounds").
PURPOSE OF RENTAL
A. Date of rental: ____ / ____ / 20 ___, from _____ AM/PM to _____ AM/PM
B. Total hours: ______
C. Approximate attendance ______ (maximum capacity is 341)
D. Purpose of use, or type of program ____________________________
Please Note: We encourage the Celebration of Life events at our Knights of Columbus Hall for such events as wedding anniversary receptions, family baptism parties, birthday parties, and quinceañera celebrations. We ask that all religious ceremonies take place before arriving at our Reception Hall. Wedding ceremonies, religious or civil, are not allowed on the property or in the KC Reception Hall.
SUMMARY OF RENTAL CHARGES:
A. HALL RENTAL
I. First 5 hours until midnight $750.00 $750.00
II. Each additional hour before midnight* $70.00 $_______
III. Each additional hour after midnight* $100.00 $_______
B. HALL SET UP TIME
I. First 4 hours Included N/A
II. Each additional hour $50.00 $_______
C. HALL KITCHEN USE FEE $100.00 $_______
D. HALL CLEAN UP/CUSTODIAL FEE $200.00 $200.00
E. ALCOHOL BEVERAGE FEE $100.00 $_______
F. DAMAGE DEPOSIT** $350.00 $350.00
HALL RENTAL SUB-TOTAL $_________
G. GROUNDS RENTAL (First 5 hours) $250.00 $_______ I. Each additional hour* $25.00 $_______ H. GROUNDS CLEAN UP FEE $100.00 $_______ I. ALCOHOL BEVERAGE FEE $100.00 $_______ J. DAMAGE DEPOSIT** $100.00 $_______
GROUNDS RENTAL SUB-TOTAL $_________
TOTAL DUE TO LESSOR*** $_________
* Assessed if additional hours are requested beyond the first five hours or after midnight.
** Refundable within 15 days if inspection reveals no damage. Damages will be deducted from the deposit.
*** All fees must be paid in full thirty (30) days prior to rental. 1. RENTAL RATES The minimum charge for the hall rental is $750.00 and includes five (5) hours of use, exclusive of setup time. The closing time of the Hall is midnight. Each additional hour is $70.00 per hour prior to midnight and $100 for each additional hour after midnight. If hours are added on the day of the rental, this fee must be paid in CASH. If the grounds are required for the hall rental; the grounds rental rate of $250.00 shall apply in addition to the Damage Deposit & Clean Up fee. A $350 deposit is required. One-half (1/2) of the required deposit is refundable if the event is cancelled at least 90 days prior to date of rental. There is a $100.00 fee if the event is rescheduled within 90 days of the event. If an event is cancelled after a previous reschedule by lessee or canceled within 90 days of the event, 100% of the deposit will be forfeited. The deposit is required to be paid in full at the signing of the rental agreement.
September 18, 2010 of 4 Initials _______ 3
The hall rental includes the use of the kitchen stoves & ovens for warming only. A fee of $100 shall be charged for cooking using the hall equipment (stoves, ovens, cooking equipment and serving utensils). The kitchen and equipment must be left clean at end of the rental or an additional $50.00 charge will be assessed for clean-up. The gazebo is available for photography purposes without charge if not rented.
The outside pavilions, gazebo and grounds rental charge is $250.00 for the first five hours and $25 for each additional hour. The gazebo and grounds are only available for rental during daylight hours (No utilities are available). All fees must be paid thirty (30) days prior to rental date. The rental of the grounds does not include the ball field or hall.
2. SET UP TIME
Four (4) hours is included in the base contract price for setting up the hall, when available, prior to rental period. Additional hours will be charged a fee of $50.00 per hour. This fee must be paid in CASH if not included in the contract at the time of the rental. Your set up time includes decorating and time to let in vendors such as caterers, D.J.'s, florists, etc. Requested visits to the hall that require a special trip to open will be charged to your setup time (1 hour minimum) and must be arranged in advance. There is no setup charge for the pavilions, gazebo or grounds.
3. CLEAN UP/ CUSTODIAL FEE
In addition to the foregoing Rental Rates, a nonrefundable clean up or custodial fee is added to this contract. A clean up fee of $200.00 will be assessed for the hall rentals and $100 for grounds rentals.
4. ALCOHOLIC BEVERAGES
Texas Liquor Laws require that selling of alcoholic beverages must be handled by an organization with a valid liquor license. The Lessor does not possess a liquor license to sell alcoholic beverages. You may bring your own alcoholic beverages if you do not charge any fees to your guests, accept tips or pay a bartender. No alcoholic beverages of any kind may be consumed by minors! In addition to the foregoing Rental Rates, a fee of $100 will be charged to consume alcohol beverages on the property and this fee will allow the lessee to use the beverage dispensing equipment (Hall rentals only). The grounds alcohol beverage fee will not be assessed if both the hall and grounds are rented. The consumption of alcoholic beverages must cease at 2am. All rentals where alcohol is consumed will require security. No alcohol beverages may be consumed in the parking lot.
5. SECURITY
In addition to the foregoing Rental Rates, two Texas certified peace officers meeting the requirements of the Texas Commission on Law Enforcement Officer Standards and Education (TCLOSE) are required for up to 200 people and three officers are required for more than 200 people. This fee will be paid directly by Lessee to officers. No alcohol can be served or consumed until officers are on premises. Security is not required if alcohol is not being consumed.
6. DEPOSIT / CANCELLATION
7. GENERAL PROVISIONS
A. No rice or birdseed is allowed. No staples, nails, masking or scotch tape can be used on the walls. You may use for example Scotch® Adhesive Putty to put up decorations. All decorations and putty must be removed from the walls and/or ceilings.
B. No camping on the premises is permitted without prior consent from the Lessor. Additional fees may be assessed.
C. All items must be removed immediately after rental or will be disposed of during cleanup. Neither the John Flanagan Memorial Home Association nor the K of C 6557 will be responsible for any items left in the hall or grounds.
D. Lessee will comply with all the laws of the United States and the State of Texas, all municipal ordinances and all lawful orders of police and fire departments, and will not engage in activities on the premises in violation of any laws, ordinances, rules or orders. If unlawful or unsafe activities are occurring on the premises, Lessor will close the event immediately with no refund to Lessee.
E. If the hall or any part of the grounds is destroyed, damaged by fire, flood or any act of God, or if any other casualty or unforeseen event renders the hall or property impractical or unsafe to use, then this agreement shall be terminated. Lessee waives any claims for damages or compensation from Lessor on account of such termination. Lessee will be entitled to a refund of all monies paid.
F. Lessee assumes full responsibility for the conduct of guests, members and vendors.
G. This Contract is not assignable by Lessee unless expressly agreed to by Lessor.
H. This Contract shall be construed under and in accordance with the laws of the State of Texas and all obligations of the parties created hereunder are performable in Montgomery County, Texas.
I. Each party to this contract acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, that are not set forth in this contract, and that no agreement, statement, or promise not contained in this contract shall be valid or binding.
J. The lessee shall forfeit the damage deposit for violating the conditions of this contract.
K. $50 CHARGE FOR ALL RETURNED CHECKS
L. ADDITIONAL PROVISIONS/REMARKS: ______________________________________________________________________
____________________________________________________________________
September 18, 2010 of 4 Initials _______ 4
8. INDEMNITY LESSEE SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS LESSOR AND ITS OFFICERS, AGENTS, AND MEMBERS AND LESSEE AGREES TO ASSUME COMPLETE AND SOLE RESPONSIBILITY AND LIABILITY FOR ANY AND ALL INJURY OR DAMAGE TO PROPERTY, REAL OR PERSONAL, DURING THE TERM OF THIS CONTRACT.
LESSEE SHALL, UPON DEMAND, INDEMNIFY AND HOLD LESSOR HARMLESS FROM ANY AND ALL CLAIMS, DEMANDS, ACTIONS, SUITS OR PROCEEDINGS MADE AGAINST LESSOR ARISING OUT OF OR IN ANY WAY RELATED TO THE USE OF THE
HALL OR GROUNDS BY LESSEE, THEIR GUESTS OR ANYONE ELSE DURING THE RENTAL PERIOD, EVEN IF CAUSED OR ALLEGED TO BE CAUSED BY THE SOLE, JOINT, COMPARATIVE OR CONCURRENT NEGLIGENCE AND/OR STRICT LIABILITY OF LESSOR OR ITS OFFICERS, MEMBERS OR AGENTS, PROVIDED THAT THIS SHALL NOT OBLIGATE LESSEE TO ANY LIABILITY FOR ANY GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF LESSOR, ITS OFFICERS, MEMBERS OR AGENTS. THE SELECTION OF LEGAL COUNSEL SHALL BE WITHIN THE SOLE AND ABSOLUTE DISCRETION OF LESSOR.
THIS INDEMNITY PROVISION IS INTENDED TO INDEMNIFY LESSOR AND ITS OFFICERS, MEMBERS AND AGENTS AGAINST THE CONSEQUENCES OF THEIR OWN NEGLIGENCE OR FAULT AS PROVIDED ABOVE WHEN LESSOR OR ITS OFFICERS, MEMBERS OR AGENTS ARE SOLELY, JOINTLY, COMPARATIVELY OR CONCURRENTLY NEGLIGENT. THIS INDEMNITY PROVISION SHALL SURVIVE THE TERMINATION OR EXPIRATION OF THIS CONTRACT.
By signing below, the undersigned acknowledges that he/she has read this entire contract and understands the provisions herein. Failure to abide by the terms of this contract will result in forfeiture of the damage deposit.
Name of renting organization (if applicable)_____________________________________
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Signature of Lessee Address of Lessee
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______________________
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Printed Name Home Phone Cell Phone
_______________________________ ________________________________________
Signature of Lessee Address of Lessee
_______________________________ ______________________ _________________
Printed Name Home Phone Cell Phone
_________________________________________ __ / ____ / 20 ___
For the John Flanagan Memorial Home Association Date
Please make checks payable to John Flanagan Memorial Home Association
Mail to:
JOHN FLANAGAN MEMORIAL HOME ASSOCIATION
P O Box 130878
The Woodlands, TX 77393-0878